Shop truck
Odometer
98,240 mi
Hours
1,204 hr
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Due soon
Engine oil and filter
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On track
Coolant flush
Free · no ads · export whenever you like
Nothing gets
quietly forgotten
Most things you look after come due two ways at once — every six months or every five thousand miles, whichever lands first. UpkeepMinder counts both and tells you which one won.
How it works
Three things, and then it runs itself
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1
Add what you look after
A truck, a furnace, a mower, a generator, a rifle. Anything with a service interval counts, and most people start with one thing and add the rest over a fortnight.
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2
Say what it is measured in
Time is always there. Add the meters you actually read — odometer, hour meter, rounds, cycles — and give each one a name that matches what is written on the machine.
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3
Enter a reading now and then
Ten seconds from the driveway. Everything counted against that meter updates at once, and the dashboard re-sorts itself around what is closest to due.
The idea
Whichever comes first
A calendar app can tell you it has been six months. A mileage log can tell you it has been five thousand miles. Neither can tell you which one happened first — and that is the only question worth answering.
Link a task to as many timelines as it genuinely runs on. UpkeepMinder works out how far through each interval you are, takes whichever is furthest along, and shows you that one. The rest sit behind it, still counting.
Time
Odometer
Mileage is winning, so mileage is what the app shows you: 760 miles to go, not "due in three months".
What people track
It is not really about trucks
The thing that decides whether an app like this is useful is whether it lets you name your own units. Anything you can put a number to, you can track.
Vehicles and equipment
Oil, filters, belts, coolant, brake fluid, hydraulic service, annual inspections.
A house
Furnace filters, water heater flush, gutters, smoke alarm batteries, septic service.
A shop or a small fleet
Compressor oil, machine ways, blade changes, calibration due dates, tool inspection.
Anything with a round count
Firearms by rounds, boats by engine hours, batteries by cycles, filters by litres.
Quick wins
Rate a task 1–5 for effort and sort by it. For the hour you have before it rains: four small jobs cleared rather than one big one started.
Share a workspace
A shared space for a shop, a family, or two people who both drive the same truck. Everyone sees the same schedule and every record says who logged it.
Email when it matters
A weekly note if something is close or overdue, and a nudge when a meter has gone unread long enough to make everything under it wrong. Each one switches off on its own.
Your records, exportable
Every service you log is kept with the readings taken that day, and the whole history exports to CSV whenever you want it. That is what makes the next paragraph honest.
Plainly
This is free, and run by one person
There is no paid tier waiting behind a trial and nothing is sold on. It also means there is no uptime guarantee, and it could be shut down — so every record you keep here can be exported to a spreadsheet at any time, and a schedule you have exported keeps working whatever happens to us.
UpkeepMinder tracks the intervals you enter. It is not a maintenance authority — your manufacturer's schedule is.
Start with one thing
The truck, or the furnace. Add the rest when you think of them.